HVAC/R Industry Is Transitioning to Electronic Records, and We Can Look to the EPA 608 Update for Proof

May 9, 2018 / by Ted Atwood

Ted Atwood

Here's our takeaway from the 2018 JLL Engineering Services Conference (ESC) in Colorado Springs, CO:

The HVACR industry is transitioning to electronic records, and, most importantly, this parallels a larger trend taking place in the property management world.

Let me explain:

Trakref Returns from 2018 JLL ESC Conference With New Insights

Yes, the Trakref team just got back from the 2018 JLL Engineering Services Conference (ESC) in Colorado Springs, CO.

We had a great time and learned a lot, and we are proud to be one of only 34 vendors out of 50,000 to be invited to the conference

Linkedin photo of team at 2018 JLL ESC Conference (1)

Pictured above is me, Ted Atwood, President of Trakref, and my colleagues Roya Payne and Justin Whisten, Trakref Account Managers.

Our focus at the conference was on the needs of those who own or manage HVAC/R systems at commercial properties. In fact, on Sunday, I gave three 90-minute workshops on the EPA 608 Refrigerant Updates.

It was incredibly interactive; for example, I talked at length on how U.S. regulations and initiatives place accountability onto properties to take control over refrigerants and manage their use throughout the lifecycle. I even showed the audience how to dynamically calculate refrigerant leaks, which will come of increasing importance in 2019

The slides from my EPA 608 Update presentations are now available for download at your convenience. 

Get Your Free EPA 608 Update Presentation Slides

(Your perfect companion to keep current with the EPA 608 Update!)


And One Major Takeaway: HVAC/R Industry Transitioning to Electronic Records

As you will see in the presentation slides, these were very comprehensive workshops on the EPA 608 Update, and I touched upon many different topics, including

  • An overview of U.S. HVAC & Refrigerant Regulations & Responsibilities
  • Refrigerant types and charge
  • Refrigerant handling requirements from EPA 608
  • An update to the EPA Refrigerant Regulations, known as the EPA 608 Update
  • Refrigerant phase down
  • Refrigerant leak rate calculations for comfort cooling, commercial refrigeration, and industrial process refrigeration (e.g., how they are now versus on 1/1/19)
  • How to calculate those leak rates dynamically 

HVAC/R and refrigerant management regulations are comprehensive and fast-changing, and stakeholders must take note and prepare.

Now, amid all these handling and recordkeeping requirements, there is one underlying truth that I'd like to point out: The HVAC/R industry is transitioning to electronic records, and we can look to the EPA 608 Update as proof. 

Indeed, an EPA-hosted webinar on the 608 Update dated Nov. 2, 2016, it states, "electronic recordkeeping encouraged" on the topic of changes to leak repair requirements.

epa 608 update - changes to leak repair - from november 2016 epa presentation

Image source

Additionally, 40 CFR Part 82 Subpart F now states: "All notifications must be submitted electronically to 608reports@epa.gov unless the notification contains confidential business information."


Move Towards Electronic Records Points to Larger Trend in Property Management World

The move towards electronic records in the HVAC/R industry is the major takeaway from the conference, and it parallels a larger trend taking place in the property management world:

Stakeholders are moving away from decision-making at the individual building level and instead opting for a more centralized approach. 

It's a new day, and it's all about creating a consistent outcome across your entire building portfolio.

When you consider the amount of HVAC/R responsibilities there are, it's clear that this is the way forward.

Screen Shot 2018-05-09 at 7.33.34 PM

Trakref slide from my workshop given at 2018 JLL ESC Conference. May 6, 2018. 

Implement building standards. Adhere to them. Achieve consistent outcomes.

(And this can be much simpler to do than you think.)

In fact, I'm proud to say, at Trakref, that's what we've created: A cloud-based software embedded with an HVAC/R checklist to guide your workforce and achieve consistent outcomes.

Learn more by downloading my presentation slides from the workshop:

Get Your Free EPA 608 Update Presentation Slides

(What you need to know about the EPA 608 Update in one easy-to-read presentation!)

PLUS, by signing up above, you'll also gain access to three of our most popular downloads, the EPA 608 Checklist, the Refrigerant Use Guide, and the 2019 Changes to Leak Repairs. 

Thanks for reading, and be sure to tune in next week for the latest HVAC/R insights. 

--- If you enjoyed this article, you might want to check out:

Here's What You're Missing from the Court Decision on HFC Bans

Jan. 1, 2018, Marks Compliance Date for New Refrigerant Regulations

Topics: Compliance Reporting, epa 608

Ted Atwood

Written by Ted Atwood

Ted is the President & CEO of Trakref, a cloud-based HVAC/R and refrigerant management software company that provides unprecedented solutions for commercial properties. He has spent more than 20 years in the HVAC/R industry, even owning and operating one of the nation’s largest refrigerant reclaim and recycling companies.